Solutions

Smart invoice accrual

We connect your ERP with the tax authority and automate invoice accrual, receivables, and expenses to keep your accounting up to date.

The architecture of a new financial era

We elevate your team’s potential by combining the power of integrations, the agility of our software, and the precision of our AI agents.

Integrations

We sync your financial ecosystem—tax authorities, banks, and ERPs—so information flows seamlessly into your operations without manual downloads.

Features

We simplify your administrative operations with our smart tools for reception, recording, payments, reconciliation, and legalizations.

AI Agents

We have specialized agents that interpret context, learn from your business, and automate decisions to unlock your team’s potential.

Request a demo

This is invoice accrual in the era of AI

How invoice accrual works in the age of AI

01. Accrual and autonomous learning

Our AI Accrual Agent processes and automatically records your documents in the ERP. When exceptions occur, it requests your assistance and learns from each interaction to improve its execution. This way, we keep your accounting up to date, eliminate manual data entry, and strengthen your operational intelligence.

Our AI Accrual Agent automates recording from the portal to your ERP, eliminating all manual data entry.

02. Smart auditing

After accrual, our AI Review Agent acts as a permanent auditor: we inspect taxes and internal policies to ensure flawless records. We complement the workflow with our AI Tax Agent, which monitors deadlines and provisions amounts, transforming your tax compliance into a strategic process under absolute control.

Our AI Agents audit and manage taxes automatically, ensuring flawless records and strategic tax control without errors.

03. Full End-to-End Integration

By integrating electronic invoices from the tax authority and matching them with purchase orders and goods receipts, our 3-way match AI Agent validates amounts, quantities, and terms for every transaction. This ensures operational consistency, reduces risk, and transforms manual tasks into a digital, autonomous, and auditable process.

We record your assets via WhatsApp in the ERP. Our 3-Way Match AI Agent cross-references invoices from the tax authority with purchase orders, certifying a digital and auditable operation.

Request a demo

We create super administrative teams

85%

less time on low-value tasks

73%

faster payments and reconciliations

96%

fewer data entry errors and incorrect payments

100%

deductible payments to verified vendors

These are our favorite agents for invoice accrual

Our key agents

3-Way Match AI Agent

Our 3-Way Match AI Agent automates the comparison of purchase orders, receipts, and invoices to prevent errors or fraud. Its system detects discrepancies in real time, ensuring each purchase is validated before recording.

By eliminating manual review, this tool protects company assets and guarantees complete traceability, optimizing financial control and ensuring every expense is fully justified.

Our 3-Way Match AI Agent validates orders, receipts, and invoices to prevent errors or fraud. We eliminate manual review to protect your assets with total control.

AI Accrual Agent

Our AI Accrual Agent automates invoice recording in the ERP, assigning accounts, taxes, and cost centers without manual data entry.

Through bidirectional integration, it generates accurate accounting entries and recognizes with holdings according to current regulations. Its purpose is to eliminate human errors and speed up monthly accounting closures through scalable execution. By automating these tasks, it guarantees real-time accounting and allows your team to focus on strategic analysis.

Our AI Accrual Agent automates invoice and journal entry recording in the ERP without manual intervention. This eliminates data entry errors and streamlines the monthly close, allowing the team to focus on strategic analysis.

AI Accounting Review Agent

Our AI Accounting Review Agent permanently audits each record against regulations and internal policies. It detects anomalies, tax errors, or duplicates in real time, guaranteeing flawless accounting free from human errors.

Its objective is to mitigate sanction risks and ensure truthful financial statements. By automating quality control, it provides complete confidence in figures and enables a quick, secure, and consistent monthly close.

Our AI Accounting Review Agent audits records to detect errors and duplicates. Its mission is to mitigate penalty risks for a fast and secure monthly close.

AI Tax Agent

Our AI Tax Agent monitors the tax calendar and invoices to project obligations in real time. It notifies VAT, withholding, and local tax due dates, calculating automatic provisions to ensure your financial team is always prepared.

Its purpose is to prevent penalties and late fees, guaranteeing liquidity through strategic planning. By automating dates and amounts, it transforms tax burden into a predictable process that protects company financial stability.

Our AI Tax Agent monitors invoices to project VAT, withholdings, and local taxes in real time. Its goal is to avoid penalties and late interest, ensuring liquidity through strategic planning.

Request a demo

AI Agents designed for your company

Our engineering team works with you to understand your processes and build custom AI agents, aligned to your business rules, systems, and daily operations.

Request a demo

Features for invoice accrual

Smart ERP synchronization

We synchronize your invoices with the ERP to generate accounting records without manual entry. Our technology parameterizes cost centers and taxes in real time, ensuring accurate, auditable information flow that's always current.

Custom approval workflows

We configure custom approval workflows to supervise each accrual before recording in the ERP. We guarantee compliance with your internal policies with complete traceability that provides security, order, and transparency to your financial management.

Tax authority reconciliation

We synchronize your ERP with the tax authority in real time to automatically detect missing invoices or amount errors. This ensures balanced accounting, facilitating legal compliance and audit preparation.

Request a demo

Integrations without borders

Sync the tax authority and your communication channels with your ERP. We automate invoice capture and validation so your information flows with full control, visibility, and without human intervention.

Request a demo

Frequently asked questions

What is an AI agent?

An artificial intelligence (AI) agent is a system capable of perceiving its environment, reasoning based on available information, and acting autonomously to complete a task. Unlike traditional automation, AI agents can adapt, interact with their environment, and operate with their own judgment — executing tasks with speed, precision, and context, just like a human would, but with greater scale and consistency.

At Payana, we're building three types of agents:

Assistants: Review and analyze information to recommend actions such as account ingentries.
Operators: Execute tasks under predefined rules, like ordering payments by due date, recording invoices, or reconciling transactions.
Specialists: Integrate information across systems and coordinate complex flows — such aspayments, reconciliations, and reports — ensuring precision and coherence at every stage.

This approach allows us to move toward a future where financial processes run on their own and human teams focus on higher-value strategic activities.

Unlike traditional automations, AI agents can adapt, interact with their environment, and operate autonomously. They can execute tasks with speed, precision, and context, just like a human would, but at greater scale.

At Payana, we are building three types of agents:

Assistants: Recommend actions that require human validation. Example: suggesting reconciliations between invoices and purchase orders.
Autonomous: Execute tasks within predefined rules. Example: scheduling and executing automatic payments for invoices below a certain amount.
Coordinated Teams: Multiple specialized agents collaborate to execute complex processes. Example: a cash flow created by accounts payable, accounts receivable, and financial analysis agents.

This approach allows us to move toward a future where financial processes run on their own and human teams focus on higher-value strategic activities.

What is Payana?

Payana is an AI agent platform that exponentially increases the productivity of administrative teams by automating processes through the integration of banks, ERPs, taxa uthorities, communication channels, and AI models.At Payana's core, all actors in the financial ecosystem are connected, allowing information toflow in real time, documents to be validated and recorded automatically, payments to be executed with security and traceability, and reconciliations to happen without rework.This way, Payana turns financial administration into a continuous, precise, and control ledend-to-end flow — reducing operational costs, eliminating errors, and improving team efficienc

Payana is an Artificial Intelligence agent specialized in accounting and finance. It is designed to optimize companies’ administrative processes, reducing operational costs, eliminating errors, and improving operational control. The agent centralizes financial information and executes key administrative tasks automatically, helping companies become more competitive and efficient, coordinate teams, and make decisions with greater speed and precision.

What workflows does Payana automate?

Document reception flow: Connects with the tax authority to automate electronic invoice reception and also manages bills and international invoices in the cloud.
Invoice recording flow: Connects your ERP with the tax authority and automates the recording of invoices, bills, and expenses to keep your accounting up to date.
Vendor payment flow: Manages due dates, approvals, and payments with with holding calculations in an integrated flow with your banks, ERP, and communication channels.
Employee payment flow: Manages reimbursements, payroll, and travel expense payments by integrating your banks and communication channels, all from one place.
Reconciliation flow: Automatically reconciles bank transactions, payments, and invoices inreal time, ensuring quick detection of discrepancies.
Control and approvals flow: Oversees the entire financial and accounting cycle with multiple levels of employee approvals and AI agent validations.
Legalization flow: Simplifies how your team reports expenses: receive everything via WhatsApp, organized by project and validated with electronic invoices.

We reduce operational costs: We automate repetitive and manual tasks to free up administrative team capacity.
We eliminate fraud and errors: We verify bank information and document validity before each payment, ensuring precision.
We generate control and traceability: We integrate payments, invoices, and supporting documents into a single system with full traceability.P, and communication channels.

How does Payana help improve my company's financial management?

We reduce operational costs: We automate repetitive, manual tasks to free up capacity from the administrative team.
We eliminate fraud and errors: We verify banking information and document validity before every payment, ensuring accuracy.
We generate control and traceability: We integrate payments, invoices, and supporting documents in a single system with complete traceability.

Smart reception and recording: Integrates ERP with tax authorities to gain order, control, and speed in managing invoices, accounts receivable, and expenses.
Agile and traceable payments: Manages due dates, approvals, and payments through a flow that connects banks, ERP, and communication channels.
Precise reconciliation: Centralizes data from banks, DIAN, and ERP to ensure accounting and tax integrity.
Efficient team coordination: Oversees the entire financial cycle from a collaborative environment integrating purchasing, treasury, accounts payable, and accounting.
Strategic analytics: Centralizes business information for financial decisions based on reliable data.